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Revised NIH 398 and 2590 Forms Released


On November 2, 2004, the National Institutes of Health announced the release of revised PHS 398 and PHS 2590 forms which are now available on-line. NIH encourages applicants to access the instructions and forms via the Internet as they provide valuable links to current policy documents and allow easy navigation of the instructions. These revised forms (rev. 9/04) can be utilized immediately.  If an application includes subawards, the revised forms must be used as of December 1, 2004 (see NIH revised application policy). This announcement can be viewed at: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-004.html.  However, if the application does not include any subawards, the previous version (rev. 5/01) will be accepted through May 9, 2005.  All applications received on or after May 10, 2005 must use the new forms and applications using the previous version will be returned.

NOTE: Currently the new forms are available as MS Word or Portable Document Format (PDF). Both are interactive. WARNING: Adobe Reader will not allow for completed PDF forms to be saved -- this can only be done utilizing Adobe Acrobat which must be purchased.

The NIH announcements for both PHS 398 and 2590 application forms can be viewed at: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-006.html and http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-007.html

The newly revised instructions and forms are available at: http://grants.nih.gov/grants/forms.htm

Click here for a brief description of Modular Grants
Click here for UCLA administrative information about Modular Grants and feature highlights

General NIH Modular Grant Application Information

NIH Applications are to now request direct costs in $25,000 modules, up to a total direct cost request of $250,000 per year for all unsolicited new, revised, and competing continuation R01, R03, R15, R21, R41, and R43 grants and competing supplements, as well as applications responding to RFAs for these mechanisms. Specific grant mechanisms, e.g., R03, R15, R21, and Institute/Center programs may define a particular number or range of modules allowed.

Modular grant applications are not to exceed $250,000 in total direct costs per year. Unsolicited, investigator-initiated applications requesting more than $250,000 in any year and applications for grant activities not specified above will be required to follow traditional application instructions and applicable NIH policies.

Further information on the modular grant process including sample applications can be found on the NIH Modular Grants Page: http://grants.nih.gov/grants/funding/modular/modular.htm

SPECIAL NOTE: The UCLA Office of Contract and Grant Administration will no longer require a detailed budget for NIH applications which fall under the Modular Grant criteria. The Principal Investigator and departmental staff will be solely responsible for ensuring that sufficient funds are requested and that F&A (indirect) costs are accurately calculated for all modular grant proposal submissions.

Further UCLA administrative information can be found by clicking here.

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PHS 398 Application Kit
This kit is required for all applications for new, revised, competing continuation, and supplemental research grant, research training grant, and cooperative agreement support except those which fall under the Modular Grant Process (see above).

PHS 2590 Application Kit
For continued support of a PHS grant, applications must be submitted on PHS 2590 forms approximately 2 months before the begin date of the next budget period. The Office of Policy for Extramural Research Administration, Data Management Branch/EIS, will mail a computer-generated Face Page (Form Page 1) and appropriate mailing labels to the applicant organization approximately 4 months before the end of the current budget period.


Available  Form Formats

National Institutes of Health Forms and Applications  (http://grants.nih.gov/grants/forms.htm)

(Revised 5/14/2004)

  • Microsoft Word

  • Adobe Acrobat (PDF)

Last update on 06/08/2010

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