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Industry Research Review Checklist (including Clinical Trials)

ACTIONS REQUIRED BY FACULTY MEMBER (THE STARTING POINT)

When participation in private industry sponsored Clinical Trial or other Research appears likely, the Faculty Member will notify and submit to the Office of Contract & Grant Administration a complete Proposal Packet consisting of the following documents (Please note that these are required)

Original Goldenrod with Dept. Chair's Signature
Budget with approved UCLA Indirect Cost Rate

Clinical Trial (click here for details)
26% Total Direct Cost

Research
On-Campus 54.5% Modified Total Direct Cost
Off-Campus 26% Modified Total Direct Cost

700-U Disclosure Form for PI

(If positive 700-U)
Copy of Protocol
Copy of IRB Informed Consent (draft)
Sponsor contact name, phone number, and e-mail address (as required on the Goldenrod)
Copy of IRB or ARC Approval (If required)

ACTIONS BY OFFICE OF CONTRACT & GRANT ADMINISTRATION (OCGA)

Upon submission and review of the Proposal Packet from the Faculty Member the Industry Contract Officer will initiate:

Pre-Award Process

Review and submit proposal to Sponsor
Contact Sponsor to initiate contract negotiations 
Provide Sponsor with Standard UCLA Agreement
Obtain copy of previous Agreement (If applicable)
Obtain copy of proposed Company Contract
Review and propose revisions to Contract
Negotiate final revisions to Contract
Forward final Agreement to Faculty Member  
Faculty Member forwards OCGA approved Agreement
OCGA signs Agreement and forwards to Sponsor  
Sponsor signs Agreement returns to OCGA

NOTE: Faculty Member will submit IRB or ARC approval with approved Agreement

Post Award Process

Prepare Draft Synopsis to obtain Acct-n-Fund.
Inform Department of Pending Acct-n-Fund.
Prepare Final Award Synopsis
Distribute Synopsis and Copy of Contract to Department.

Contract Maintenance

Amendments
Modifications
Addenda

Close Out

Department notifies OCGA of research completion including total payment.
OCGA generates Final Synopsis adjusting total award.
Initiate Policy 913 Fund Extension.

NOTE: UCLA Policy 913 Extensions apply to Clinical Trial and Fixed-Price contracts ONLY!

Last updated on 01/13/2006