For your convenience, two lists of deadlines for the Spring Quarter are attached. One is sorted by sponsor, the other by deadline date. While extensive, these lists are not all inclusive. They are intended to complement, not replace, sponsor guidelines. Researchers and preparers should refer to the latest version of sponsor guidelines when preparing their applications to ensure that deadlines have not changed. The OCGA deadlines take into account weekends and university holidays. Programs that are not listed are subject to the same five working day OCGA deadline. When planning submissions, you should also consider internal departmental review deadlines. Departments and units with Departmental Research Associates (DRA) may have different deadlines and should consult with their DRA for department/unit-specific deadlines.

Please distribute this information widely to proposal preparers and reviewers in your unit. For questions about specific deadlines, please consult with your DRA or OCGA Team.

>> Spring 2013 Deadline by Date
>> Spring 2013 Deadline by Sponsor

Revised EPASS Form and Instructions
Posted on 2/25/2013
Based on feedback from both campus and OCGA users, and changes in ORA business processes, the Extramural Proposal Approval and Submission Summary (EPASS) form and instructions have been revised. The revised version, dated 02/04/13, replaces the version dated 06/06/12 and is attached for immediate use. Please replace copies of the previous version of the EPASS that you have stored on your local computers with this version. If you currently have EPASS forms in process, you do not need to start over with the new version. OCGA will accept the version dated 06/06/12 until Friday, March 29, 2013. Beginning April 1, 2013 EPASS forms prepared using the 06/06/12 version will be returned to the preparer and may delay proposal processing.

The attached RAF presentation from February 2013 highlights the changes to the form.

The form and instructions will be posted to the OCGA website and ORA Online Resource Center during the week of February 25.

Please send any feedback, questions or concerns related to the form and/or instructions to your OCGA Team.

For your convenience, two lists of deadlines for the Fall Quarter are attached. One is sorted by sponsor, the other by deadline date. While extensive, these lists are not all inclusive. They are intended to complement, not replace, sponsor guidelines. Researchers and preparers should refer to the latest version of sponsor guidelines when preparing their applications to ensure that deadlines have not changed. The OCGA deadlines take into account weekends, university holidays, and the winter campus closure. Programs that are not listed are subject to the same five working day OCGA deadline. When planning submissions, you should also consider internal departmental review deadlines. Departments and units with Departmental Research Associates (DRA) may have different deadlines and should consult with their DRA for department/unit-specific deadlines.

Please distribute this information widely to proposal preparers and reviewers in your unit. For questions about specific deadlines, please consult with your DRA or OCGA Team.

>> Click here to view the document
>> Click here to view the document

For your convenience, two lists of deadlines for the Spring Quarter are provided below. One is sorted by sponsor, the other by deadline date. While extensive, these lists are not all inclusive. They are intended to complement, not replace, sponsor guidelines. Researchers and preparers should refer to the latest version of sponsor guidelines when preparing their applications to ensure that deadlines have not changed. The OCGA deadlines take into account weekends and university holidays. Programs that are not listed are subject to the same five working day OCGA deadline. When planning submissions, you should also consider internal departmental review deadlines. Departments and units with Departmental Research Associates (DRA) may have different deadlines and should consult with their DRA for department/unit-specific deadlines.

>> Spring 2012 Deadline by Date
>> Spring 2012 Deadline by Sponsor

For your convenience, two lists of deadlines for the Winter Quarter are attached. One is sorted by sponsor, the other by deadline date. While extensive, these lists are not all inclusive. They are intended to complement, not replace, sponsor guidelines. Researchers and preparers should refer to the latest version of sponsor guidelines when preparing their applications to ensure that deadlines have not changed. The OCGA deadlines take into account weekends and university holidays. Programs that are not listed are subject to the same five working day OCGA deadline. When planning submissions, you should also consider internal departmental review deadlines. Departments and units with Departmental Research Associates (DRA) may have different deadlines and should consult with their DRA for department/unit-specific deadlines.

>> Click here to view the document
>> Click here to view the document

UCLA Implementation Plan for NSF Responsible Conduct of Research Training Requirement
Posted on 02/12/2010
UCLA has outlined the attached plan to implement the National Science Foundation’s requirement of training in the Responsible Conduct of Research for students (undergraduate & graduate) and postdoctoral scholars supported by NSF research grants as mandated in the America COMPETES Act.  Principal Investigators are not required to include a copy of the plan with NSF proposals.

>> Click here for more information

UPDATE: Furlough Exchange Program
Posted on 09/18/2009
On September 15, 2009 Executive Vice Chancellor and Provost, Scott Waugh, released a memo announcing the approval of the Furlough Exchange Program by UC President Mark Yudof.

>> Click here for more information

REMINDER: Use of E-RAS to Expedite ARRA Award Set-up
Posted on 09/18/2009
To ensure that awards are set-up and data is captured for required awards, departmental administrators are reminded to use the E-RAS (Electronic Request for Authorization to Spend) mechanism to establish a fund number where circumstances permit.

>> Click here for more information

NOTICE: S2S Grants (Cayuse) System Upgrade
Posted on 09/18/2009
A maintenance update was performed to the S2S Grants system on the evening of Wednesday, September 9, 2009.

>> Click here for more information

NOTICE: eRA Commons User ID Requirement in NIH Annual Progress Reports
Posted on 09/18/2009
PHS 2590 forms and instructions were updated in June 2009 to include a new requirement related to individuals participating in NIH-funded projects in postdoctoral roles. 

>> Click here for more information

POLICY UPDATE: Revision of Procedure 925.3,"Disclosing Financial Interests Relevant to Federal Sponsored Contracts and Grants for Research"
Posted on 09/18/2009
UCLA Procedure 925.3, "Disclosing Financial Interests Relevant to Federal Sponsored Contracts and Grants for Research," has been revised. The primary change is the extension of disclosure requirements to all federal agencies.

>> Click here for more information

UPDATE: Changes to Award Synopsis Distribution
Posted on 08/05/2009
Based on feedback from the campus community, ORA has provided updates and clarifications to the award synoposis distribution/posting procedure.

>> Click here for more information

NOTICE: Changes to Award Synopsis Distribution
Posted on 07/27/2009
The Office of Contract and Grant Administration is pleased to annouce that scanned award packets, which include the signed copy of the award synopsis and sponsor award documents are now available on the ORA Online Resource Center

>> Click here for more information

NOTICE: S2S Grants (Cayuse) Version Upgrade
Posted on 06/12/2009
Please be advised that the S2S Grants (Cayuse) system will be upgraded to Version 3.7 on Saturday, June 20th. The System will be unavailable from approximately 1:00 a.m. to 3:00 a.m. to install the upgrade.

>> Click here for more information

Hints & Tips: California Institute for Regenerative Medicine (CIRM) Proposal Submission
Posted on 02/06/2009
Faculty who are planning to submit proposals to CIRM are advised that the submission procedure is complex.  Although CIRM identifies its awards as grants, they are processed as contracts in OCGA, as are all awards from State of CA agencies.  As a result, CIRM proposals are handled by  Contract and Grant Officers rather than Grant Analysts.

>> Click here for more information

Hints & Tips: Grants.gov Submission Issues
Posted on 02/02/2009
Vice Chancellor Roberto Peccei relaeased a memo on January 27, 2009 regarding the potential for submission delays the importance of adherence to Policy 910.1.

>> Click here to view the memo

Policy Updates: NIH Salary Cap
Posted on 02/02/2009
The cap for salaries paid under National Institutes of Health (NIH), Agency for Healthcare Research and Quality (AHRQ) or Substance Abuse and Mental Health Administration (SAMHSA) grants, cooperative agreements, or contracts, has increased to $196,700 as of January 1, 2009.

>> Click here for more information

Memo Regarding NSF Implementation of the America COMPETES Act and Postdoctoral Training
Posted on 12/12/2008
Vice Chancellors Roberto Peccei and Cladia Mitchell-Kernan relaeased a memo on December 8, 2008 with guidance related to NSF's implentation of the America COMPETES Act and the effect on postdoctoral training.

>> Click here to view the memo

Memo Regarding Budgeting of Employer Contributions to UCRP
Posted on 11/10/2008
Vice Chancellors Roberto Peccei and Steven A. Olsen released a memo on October 27, 2008 outlining the resumption of employer paid contributions to UCRP, effective July 1, 2009 and the need to budget these costs in contract and grant budget proposals. Updated guidance on proposal preparation is available at: Employee Benefit Rates

>> Click here to view the memo

Changes to National Cancer Institute Clinical Trial Reporting Procedures
Posted on 10/24/2008
The National Cancer Institute has just announced changes to their clinical trials reporting requirements which will take effect in January 2009. Preliminary information is available at: www.cancer.gov/ncictrp. As more information becomes available from NCI it will be posted on ORA-News and the OCGA web.

Memo Regarding Grants.gov Submission Update
Posted on 10/17/2008
Vice Chancellor Peccei released a memo on September 30, 2008 announcing system-to-system (S2S) capabilities for Grants.gov proposal submission.

>> Click here to view the memo

VICE CHANCELLOR’S MEMO ON DISCLOSING FINANCIAL INTERESTS RELEVANT TO FEDERALLY SPONSORED CONTRACTS AND GRANTS FOR RESEARCH
Posted on 07/18/2008
UCLA Procedure 925.3, “Disclosing Financial Interests Relevant to Federally Sponsored Contracts and Grants for Research” has been revised in response to suggestions made after a recent not-for-cause federal site visit

>> Click here to view the memo

Memo on Regental Policy on Research Funded by the Tobacco Industry
Posted on 07/18/2008
Vice Chancellor Peccei released a memo dated July 11, 2008 announcing the regental review and approval process for research funded by the tobacco industry.

>> Click here to view the memo

Memo on Change in On-line Non-PEAR Application
Posted on 07/11/2008
Vice Chancellor Peccei and Associate Vice Chancellor/Controller Abeles released a memo announcing a change in the On-Line Non-PEAR application in regards to Late Cost Transfers, effective July 14, 2008.

>> Click here to view the memo

Memo on Clinical Trial Subcontracts
Posted on 06/03/2008
Vice Chancellor Peccei has released a memo alerting the campus to the transition of responsibility from the Office of Contract and Grant Administration (OCGA) to the David Geffen School of Medicine Office of Clinical Trials (OCT) for the handling of incoming clinical trial subcontracts received from non-profit organizations in which the prime funding originates from a pharmaceutical company or similar industrial entity.

>> Click here to view the memo

VICE CHANCELLOR’S MEMO ON DISCLOSURE OF FINANCIAL INTERESTS IN NON-GOVERNMENTAL SPONSORS
Posted on 03/07/2008
UCLA Procedure 925.2, “Disclosing Financial Interests in Non-Governmental Sponsors of Contracts, Grants and Material Transfer Agreements for Research,” has been revised. It applies to all requests for research support submitted to for-profit and non-profit organizations.

>> Click here to view the document

>> Click here to view the full document

>> Click here to view VCR Peccei's memo

CALIFORNIA FORM 700-U NEW VALIDATION FEATURE
Posted on 05/11/2007
A validation feature has been added to the California Form 700-U, “Statement of Economic Interests for Principal Investigators.”  The validation version of the form will provide prompts to remind responders to complete each of the required fields. Upon completion, respondents will also receive a message if a supplemental form must also be completed.  The validation version of the Form 700-U can be completed on-line.  However, because of State requirements the form must still be printed and signed in ink prior to submission.  This validation version of Form 700-U is available on the Research Policy and Compliance Forms page.

>> Click here to view the Forms page